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Required COVID-19 Safety Measures in the Workplace: A Guide for Our Members

Required COVID-19 Safety Measures in the Workplace: A Guide for Our Members
June 10, 2020 gnuworld
safety measures offices

No matter which level of the COVID-19 Risk Adjusted Strategy the country or your district is currently at, the law outlines certain safety and preventative measures that must be implemented at all workplaces.

To help our members comply with these regulations, we have detailed the requirements.

We also call on all our members to comply with these measures at our branches, for their safety and the safety of others. If you have any questions or concerns at all, please speak to your branch manager.

Operating a business during the COVID-19 pandemic

The Occupational Health and Safety Act No. 85 of 1993 (OHSA) requires all businesses and employers to provide a safe and secure work environment.

During the COVID-19 pandemic, this includes taking reasonable measures to help prevent staff and anyone else entering the premises from contracting the virus.

If a staff member tests positive for COVID-19, the employer must inform the Department of Health (Covid-19 hotline: 0800 02 9999).

Assessment and education

Employers are required to do a risk assessment of their work situation to identify areas that can be improved to meet the OHSA requirements specific to COVID-19.

Employees should also be provided with information on COVID-19 transmission, personal hygiene, use of masks and cough etiquette.

Social distancing

Employers must ensure that there a minimum of 1.5 metres between staff members at all times.

If this isn’t possible, a physical barrier must be implemented to mitigate the spread of droplets.

The number of people on the premises must also be limited where possible. This applies whether or not the premises are accessible to the public.

Symptom screening

Employees must be screened for symptoms every day.

This should include temperature testing.

If an employee exhibits symptoms they should not be allowed access to the premises and must be transported with the proper PPE to a medical facility for testing.

Hand sanitisers

Hand sanitisers with a minimum 70% alcohol content must be provided for employees to use upon entering the premises and throughout the day as needed.

Adequate soap and water must also be supplied so employees can wash their hand regularly.

Fabric hand towels cannot be used because the virus can live on these. Instead, use only disposable paper towels or air dryers.

Face masks

Cloth face masks should be worn when in the presence of other employees, suppliers, clients and customers.

Employers must supply all employees with a minimum of two cloth masks free of charge and instruct them on their use.

They must also make arrangements for the masks to be washed, dried and ironed as needed.


All work surfaces, work stations and equipment must be disinfected daily before work starts, regularly throughout the day and at the end of each day.

Biometric systems and keypads should be disabled where possible.


Workplaces must be well ventilated and extraction ventilation systems with high-efficiency particulate air HEPA filters should be used if possible.

If a small business employs fewer than 10 people, this regulation is not applicable.

Safety measures at The Workspace

safety measures at the workspace

At The Workspace, the health and safety of our members and staff are top priority. We have implemented extremely thorough safety measures at all our branches. This includes PPE for all staff, disinfection, temperature screening and easily accessible hand sanitiser.

the workspace covid 19 sanitizing safety measures

If you have questions about how office and coworking space rental works during the different levels of lockdown, please contact the manager of your nearest branch or call 087 059 7777 for more information.

Contact us to find out more